Formularze wniosku o projekt
Project proposal forms

General information

The proposal submission forms are in general in three parts:

All the three forms can are in general specific to the type of the project you are applying for.

IMPORTANT: As a rule, the Form B is strictly anonymous! It must not contain any information which could identify the Authors or their affiliations: names, logos, trademarks etc. It also does not contain any reference to the project budget, except the numbers of man-months assigned to the Work Packages.

The deadline (if applicable) for submission of the proposals and the addresses (for paper submission) are given in the text of the Call and in the Guide for Proposers, PART 2 - specific for the call and the type of project.

Form A

Form A can be obtained from the Forms A WWW page - at CORDIS or at at CORDIS mirror at the NCP. Form that page also all the necessary guidelines to Form A and annexes to guidelines can be downloaded. Please remember to choose the form version suitabe for your type of project!

Form A is available in the PDF format. It can be edited electronically with the Adobe Acrobat. The charge-free Adobe Acrobat Reader is capable of only viewing and printing this form. (It is said that with some versions, it is possible to edit the form page by page and print it without saving the result. I never saw such a version.)

To prepare the Form A, it is highly recommended to use the Proposal Preparation Tool (ProTool).

Form A is processed electronically. If submitted in paper version, it is scanned and read by an OCR sysytem. It is therefore vital to keep to the standard as much as possible. By filling it by hand or even with a typewriter you risk much.

Forms B and C

These forms are included in the Guide for Proposers available from the WWW site of the Call for Proposals you are responding to, in the form of annexes to the Part 2 of the Guide, specific to your type of project. It is recommended to download and read not only the respective Part 2 of the Guide, but also the general Part 1.

Forms B and C provide the general framework for the text - titles rather than tables with strictly defined dimensions. They have fixed elements, however, such as tables of Work Packages or Deliverables, which must be adhered to.

Guides, and consequently the Forms B and C, are available in PDF as well as in DOC format (MS Word 97), so there is no problem with their electronic editing, including graphs, images etc. See the list of recommended formats below.

Electronic submission of proposals: the ProTool

The ProTool has been designed as a tool for fully electronic submission of all the forms (A, B and C). Form A is edited directly, forms B and C can be appended in a number of formats - see below.

Formats recommended for electronic submission of proposals

The files containing parts B and C of the proposal should be clearly identified as such in the file name. These files should have the format type, PDF, RTF, PostScript (PS) or Word (DOC; it is the least desirable format due to local format settings). The Commission reserves the right not to consider files with other formats than defined above.

The ProTool can be downloaded from:

For electronic submission, it is necessary to obtain a certificate. This can be done only with the use of the ProTool.

The certificates for electronic submission

(Box 10 from the Guide for Proposers, IST PROGRAMME, PART 1, Final Edition, September, 1999, Reference No. B_PG1_EN_200001)

The Commission has subcontracted the issuing of certificates to the Fifth Framework Programme Certification Service Provider (FP5-CSP). The address will be made available in ProTool, as well as on the programme website.

A co-ordinator can request either a standard certificate (Class-II) or a one-time certificate (Class-I). Both are provided free of charge.

Standard certificates (Class-II) can be obtained by downloading, installing and using the ProTool (in the version to be launched early April 1999). Proposers are requested to complete and sign a request form and to send this to the FP5-CSP. Once the FP5-CSP has received and accepted the form, a certificate will be provided. This certificate allows electronic submission of proposals for the duration of the certificate (normally one year, but extendible), without any further exchange of paper information.

This form of certificate will allow encryption of the proposal. (It should be noted that national regulations may impose certain conditions to the use of the encryption software. It is the responsibility of the proposers to ensure that such national regulations are adhered to).

One-time certificates (Class-I) can also be obtained from the FP5-CSP, by use of the ProTool and electronic communication only. This form of certificate allows electronic submission of only one proposal, for those co-ordinators who want to try the system out, or who expect not to send another proposal soon. Electronic submission with this certificate requires in addition the sending of a manually signed form A.1 from Part A of the Proposal Submission Form on paper to the Commission before the deadline set out in the relevant Call for Proposals.

This form of certificate does not provide encryption. Security is restricted to the standard available on the secure servers used (SSL).

Proposal submission

(Chapter III.2.2 from the Guide for Proposers, IST PROGRAMME, PART 1, Second Edition, February 2000, Reference No. B_PG1_EN_200001. My comments have been surrounded by "{ }".)

ATTENTION! Starting from the IST CAll 4 some rules have changed! See HERE (form the IST CAll 4, through the Evaluation Manual page).

III.2.1. Call for proposals

Calls for Proposals published in the Official Journal will open certain parts of a Specific Programme's Work Programme for proposals, indicating what types of actions (RTD Projects, Accompanying Measures etc.) are expected. In addition to those with a fixed closing date, the Commission will open certain Calls on a longer 'open' basis, with periodic evaluation of received proposals. A provisional timetable for the Calls of a Specific Programme is included in each Work Programme.

A Call may address the full programme, a key action, one or several research themes, areas, sectors, action lines, objectives, topics. In order to ensure co-ordination among the Specific Programmes, common Calls may be published. The objectives to be achieved may also be fully detailed, for example in the case of key actions or dedicated Calls.

Proposals submitted under a Call shall be subject to a selection process presented in section III.4.
{See chapter "Evaluation of projects - Ocena projektów".}

Certain Accompanying Measures may however be based on unsolicited proposals or on a Call for tender, and shall therefore be subject to a different process.

III.2.2. Submission

Participants should complete the appropriate Proposal Submission Form corresponding to the type of action involved, preferably using the software tool that the Commission supplies: the Proposal Preparation Tool or 'ProTool' available at the following address:

Proposals must be completed in full as detailed in the Guide for Proposers Part 2.
{The Guide is available from the page of the Call you respond to. See Chapter "Calls, guides - Konkursy, poradniki". Guides are DIFFERENT for different types of actions: RTD & Demonstration projects, Take-up actions, Support measures, and hence there are differencies in the procedures. PLEASE READ THE GIUDE APPROPRIATE TO YOUR PROJECT !!!}

In addition, experience in previous Calls shows that a number of other general recommendations, provided in Box 9, may be helpful. Participants have the choice to submit the proposal either electronically or on paper.

Submission takes place in the following steps, which are detailed in the Guide Part 2:
{The Guide is available from the page of the Call you respond to. See Chapter "Calls, guides - Konkursy, poradniki". Guides are DIFFERENT for different types of actions: RTD & Demonstration projects, Take-up actions, Support measures, and hence there are differencies in the procedures. PLEASE READ THE GIUDE APPROPRIATE TO YOUR PROJECT !!!}

The co-ordinator may request a pre-proposal check from the Commission, if this service is offered for the Call concerned.


The proposer may be required in the Call for Proposals to submit a request for a proposal number. This form (Notification of Intention to Propose) is sent to the Commission services via fax or electronic mail.

The requested proposal number is sent back to the proposer by fax or electronic mail from the Commission.

The proposal is prepared either in electronic or paper form, preferably using ProTool.

The co-ordinator checks the proposal against the key recommendations (Box 9)

Electronic submission

The submitting partner in the consortium seeks certification for the Programme.

Paper submission

The proposal is sent to the Commission in the form of five bound paper copies and one unbound original.

The proposal is submitted electronically following the instructions given with ProTool.

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(when without frames)